Standalone Read Confirmation

Standalone Read Confirmation

If there is no active workflow on a page or on a blog post, a standalone Read Confirmation can be added to the individual page or blog post.

Any page editor can add users to request read confirmation of the content. The read confirmation by the user is tracked against the page version.

Add a standalone Read Confirmation

A page editor can choose to Add Read Confirmation using the page action menu.

The Add Read Confirmation option will be unavailable:

• if a workflow is active on the page.
• if page workflows are not allowed on the page.

A standalone Read Confirmation is added to the content. 

• a read confirmation icon (double-tick icon) is added to the page header.
• read confirmation breadcrumbs are added to the page footer. These are contextualized for the current user.

Adding Readers

Any page editor can add a read confirmation request for one or more users through the read confirmation popup accessed through the read confirmation icon.

Locate a user using the search box.

• Select the checkbox for the user.
  
  
• Choose Save to add as a reader.

The read confirmation popup displays the current status for each requested user read confirmation.

The read confirmation overall status is Pending if the read confirmation has been added and no readers assigned, or if all the readers have not yet confirmed reading the content.

Completing a user request read confirmation

Each individual user request read confirmation is undertaken by the assigned user (the reader) choosing the Confirm link in the page footer.

A dialogue box asks the reader to confirm the reading of the content.

Choosing OK confirms the confirmation and updates the read confirmation popup.

• if all outstanding user read confirmations are completed the requested read confirmation status for the page is identified in the pop-up as CONFIRMED.

The read confirmation breadcrumbs on the page are displayed in context to the progress of the read confirmation and for the current user.

• header breadcrumb displays overall progress for the read confirmation with a green double-tick icon if all the readers have confirmed.

Read confirmations are specific to the content version at the time of each individual user completing the requested read confirmation.

• a read confirmation is confirmed when all requested users (assignees) confirm.
• a confirmed read confirmation may have individual reader confirmations for different versions.

Read confirmations do not need to be undertaken for the same version for the overall read confirmation status to be CONFIRMED.

If the content version changes and your organizational practice requires all read confirmations to be for the same version, a page editor can resend the request read confirmation for all readers who had previously confirmed the reading of the content.

Requested read confirmations can:

• have an editable due date for completion by all readers.
• have requested read confirmation users (readers) added or removed.

Working with Read Confirmations

See the following to learn more:

• Adding a Read Confirmation

• Standalone Read Confirmation
• Workflow Read Confirmation
• Editing readers for a read confirmation
• Read confirmation popup
• Read confirmation page activity and space document reports
• My user read confirmation assignments