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Draft and Approved States

Owned by Robert Alexander Marshall
Last updated: Jul 12, 2023 by Alain Martínez
3 min read
1 Overview | 2 Draft content | 3 Approved content | 4 User Guide

Overview

Once the Comala Document Approval App is added to the page, the initial state of the content is considered to be a draft content version .

This initial approval workflow state is, by default, the Review state.

Any content that is in the Rejected state will also be considered as a draft version.

Content in the Approved state is considered as the approved content version. If the content is updated when in the Approved state, the approval workflow transitions to the draft Review state.

The Comala Document Approval workflow treats the approved version of content differently to draft (non-approved) content versions if the workflow drafts and visibility setting is set to Administrators and Page editors.

Choose the ellipsis menu in the workflow popup to view the workflow events and activity for the page.

Draft content

Content in the Review or the Rejected state is considered to be draft content. By default

  • users with View-only permission can't see draft content versions - content in either the Review or Rejected state

  • users with View-only permission will only see the most recently published version (if one has been created)

Users who have Edit or Admin permission can see the content when it is in either of these two draft states.

If the content has previously been approved, a link to the last approved version is added to the draft state content byline.

This last approved version has a link back to the current draft version.

The Approved breadcrumb displayed on this last approved version does not provide access to the approval workflow popup.

The links to the draft/approved content are displayed in the content byline when there is both a draft version and an approved version available, However the content will be in one of the draft workflow approval states.

Approved content

Only the latest approved content can be seen by users with View-only permission for the page. The workflow content byline is not displayed.

This version will be displayed to a user with View-only permission irrespective of the current approval workflow state for the content.

If the content is currently in the Approved state, a user with edit or admin permission will see the workflow content byline and be able to access the approval workflow popup.

View-only users will be directed by default to the last approved version of the content.

User Guide