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Add viewers for a collection

Owned by Robert Alexander Marshall
Last updated: Feb 28, 2023
3 min read

Overview

The creator of a Collection (the Collection Manager) can manage the users and usergroups who can

  • view the collection (collection viewer)

Collection viewers and collection contributers can both view the collection and the added snapshot documents.

A user can only be given permission to view or contribute to the collection by the user who created collection - the Collection Manager.

Adding a collection viewer

Collection viewer permissions can be added by the collection manager in the space snapshot publishing dashboard when

  • creating a new collection using the Add Collection option

  • editing a an existing collection in the space using the Edit option in the collection ellipsis menu

Add collection viewers when creating a collection

In the space setting snapshot publishing dashboard

  • choose Add Collection

  • add a name for the new collection

  • in the Viewers dropdown menu choose either Users or Groups

 

  • search and select a Confluence usergroup or user

  • choose Add

To add more viewers search and select a Confluence user group or user and choose Add.

  • choose Save

To add more viewers search and select a Confluence usergroup or user and choose Add.

A selection of users and user groups can be added as viewers.

To remove a collection viewer choose the X next the user/usergroup to be removed.

Edit viewers for an existing collection

In the space setting snapshot publishing dashboard

  • choose the collection ellipsis menu for a listed collection

  • select the Edit option to change the collection settings

  • in the Viewers dropdown menu choose either Users or Groups

  • search and select a Confluence usergroup or user

  • choose Add

To add more viewers search and select a Confluence usergroup or user and choose Add.

  • choose Save

Successful application of the changes are confirmed in an on-screen notification.

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