Space Mode Considerations

Has the workflow been properly described?

You can use the workflow editor in workflow builder to add and edit the workflow name, workflow description, and any instructions for the user when the workflow is first applied.

• Name

• Description

• Workflow instructions

How will the workflow be applied?

You can choose to apply your workflow to specific content. This can be the type of content. You can then further filter the workflow application to specific documents using a content label filter.

• Pages, blog posts or both?

• All space content, or content with a specific label?

You can automate application of workflows by linking a global workflow to space categories or apply a workflow automatically to content by attaching a workflow to a Confluence blueprint.

• Linked to space categories?

• Automatically applied when a user creates content user a Confluence Blueprint?

How will the workflow be configured?

Workflow parameters can be added using workflow builder to give you flexibility to manage values for reviewers, expiry periods and more. You can also configure the workflow to allow users to add workflow parameters (make editable).

• Workflow parameters?

  • Space or page level config?

Metadata can be added in a variety of ways - types include user reference and page references , workflow event references, page properties. 

• Page properties and metadata?

How will reviews work?

• Should a review transition to the rejected state as soon as one reviewer rejects?

• How should global notifications work? How should space notifications work? – avoid spamming!

  • custom message notifications using workflow triggers

  • slack notifications

  • custom email notifications using workflow triggers

  • etc?

What can the workflow automate or augment?

You can configure the workflow to add and remove content labels - and use labels to select the workflow being applied.

• Label creation?

• Warn about orphans, etc?

• Add, remove or set page restrictions?