Workflow State

A workflow state is a milestone in your documentation process. At any one time, the content can only be in one state. 

Each state in a workflow will have

• a unique name
• a colored state byline circle
• an (optional) description

A state can also have a number of attributes including

• the transitions that are available from that state to another state
• whether a content review can be undertaken in the state
• the ability to assign reviewers to the content review
• whether the state will transition if the content is updated
• the option to set a due date for the expiry of the state

A single state in the workflow can be set as a final state.

Workflow state

The name of the current state of the page is shown next to a colored status indicator circle. 

You can click the state link to open the /wiki/spaces/WLSD/pages/6620644246.

This Review state has a content review transition. For the Review state the workflow popup displays

• the content review (Review this page)
• the Approve and Reject buttons
• +Add Reviewer option allows one or more users to be assigned to the content review
• if the colored circle on the content byline is filled, it means you (as the current user viewing the content) are assigned to a content review.

A workflow state can be figured to allow a user to select the destination state for the transition.

A state can be set as a final state in the workflow. The default state byline circle for a final state is green.

Attributes for the state (state name, any added state description, expiration period) are displayed in the workflow popup.

Each state in a custom workflow can be edited using workflow builder.