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Power users of Comala Document Management workflows may choose to run multiple active workflows in one space with the use of workflow content label filters to apply each workflow to different content. This permits great flexibility in using space workflows to manage your documentation processes.
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There is no limit to the number of workflows that can be added to a space but
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Overall hierarchy of space workflow application
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an unfiltered content label workflow
and it is also listed alphabetically by name higher in the dashboard than any other workflow that also does not use a content label filter
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Hierarchy of application for active space workflows
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When having multiple workflows enabled, all of the same scope and with no content label filters, the priority order for their application will be defined alphabetically and can only be controlled by changing the names of the workflows depending on your needs.  You can have control over the workflow listing order in the dashboard by changing the name of the workflow. In the above example
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Content with multiple active space workflow content label filters
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Documents in the space with both the label a and the label b, would have the Simple Approval workflow with the content label filter a applied.
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If a page is created with label b, then the Simple approval workflow copy 1 is applied. If label a is subsequently added to this page, then the Simple approval workflow with the content label filter using label a is applied instead. |
The priority application of the workflow with the content label filter using the label a is based on the workflow listed first by alphabetical workflow name order in the space tools Document Management dashboard.
Adding or enabling another workflow in this space with no content label filter, will apply this workflow to all the content instead of any workflow with a content label filter.
In the example below, the workflow z is applied to all the content in the space
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An active workflow with no content label filter will be implemented on all documents with a content label in a space in preference to any workflow of the same scope using a content label filter. |
Changing the applied workflow on a page
Only one workflow can be “running” on a page but you can create a workflow that includes a workflow trigger to action the application of a different workflow.
This will mean the first workflow will stop “running on the page” (it is removed from being applied) so the other workflow can be applied.