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There are two draft states in the approval workflow.
Draft States | |
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  | The Review state. This is the initial state in the approval workflow and is the state set by default when adding the approval. |
  | The Rejected state. Content in the Rejected state has undergo an approval process and has been rejected |
Both the Review and the Rejected state contain a content review When the content is in one of these states, a user can choose to approve or reject the content | |
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When content is approved, the applied workflow transitions the content to a third state - the Approved state. This is the published state.
Final State | |
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  | The Approved state is defined as the published (or final) state for the approval workflow. Content in the Approved state has undergone an approval process and one or more users have approved the content. If the Approved content is edited and published (updated), a new version is automatically created in the Review state |
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You will see similar breadcrumb links if you are viewing the current Rejected state and there is a current Approved version.
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A user with view-only permission will be able to access the byline links on the draft content version in either the Review or Rejected state to view the latest approved version (if present). |
In the Approved state the content byline will include a link to any draft state that has a pending approval.
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If a user is viewing a different version to the currently approved version a link allows you to compare the approved versions.
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Note: If you require fully secure publishing of content, you need to use Comala Document Management (Server) and space publishing to get the full Confluence permissions involved. If you want users with view-only permission to only view the latest approved version of your content you can use Comala Document Approval together with Comala Publishing Cloud to publish your content to a different space in your cloud site. |
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