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Automating the review and approval process can save time and hassle while ensuring that critical documents are reviewed and approved on timeAutomated Confluence workflows keep organizational knowledge accurate, up-to-date, and accessible to users while reducing the administrative burden on content creators and administrators. This enhances knowledge sharing while improving organizational efficiency and decision-making.

What are the ways teams benefit?

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Accessibility: Proper document management ensures that policies and procedures are readily accessible to all employees. When employees can easily find the necessary documents, they are more likely to adhere to company policies and procedures. Training and Onboarding: Document management plays a vital role in employee training and onboarding. New employees can access policies and procedures to learn about company practices and standards quicklyReduce time and effort spent on manual tasks by automating the lifecycle management of documents, enabling your team to focus on other responsibilities, such as customer service. Inspire innovation by creating a collaborative culture where users can track document changes and be notified when input is needed. This promotes collaboration and teamwork, leading to new ideas and solutions. Preserve organizational knowledge by ensuring critical information is documented, organized, and accessible in a central repository. Important information is always available, even when key employees leave or change roles.

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Document review and approval

Comala Document Management enables you to create automated workflows for document review and approval workflows in Atlassian Confluence. This provides clear visibility into the documentation lifecycle status so your knowledge workers see

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For example, you might set up a workflow that requires requiring your support manager to review and approve the knowledge base article or response before sharing it can be shared with the client. 

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To get started

• install Comala Document Management by getting started on the Atlassian Marketplace or through “find new apps” in your Confluence instance

• apply a workflow at across all documents in a space or apply workflows on a page-by-page basis

• configure your workflow in the space settings Comala Document Management dashboard

• edit and customize your workflow using the workflow builder visual workflow editor for advanced authoring to create a more flexible and responsive workflow for your document process needs

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Basic Approval workflow

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A bundled workflow is easily edited and saved as a custom workflow to contextualize the workflow to meet your document process needs. Options include adding

• additional workflow states

• workflow parameters to manage the values used by your workflow including for reviewers and due dates

• workflow triggers to create custom notifications to keep your team informed

Allow project managers to manage

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project reviewers

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on a space-by-space basis

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Customer case studies

We have a number Many of our customers who use Comala Document Management as part of their review and approval document management process. These include and some who use the app together with and Comala Publishing to help attain FDA Title 21 CFR Part 11 in the life sciences industry.

• TwelveSec

• Neurotrack