Creating a workflow with JSON
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If you are familiar with JSON JSON code you can use the Comala Document Management JSON code editor to edit an existing workflow or create your own.
There are also a variety of widely available JSON tools for editing reformatting, validating, and parsing JSON.
Comala Document Management JSON editorThese can then be copied and pasted into the Workflow schema dialog box in the Comala Document Management code editor.
The code editor can be accessed for the current workflow in the space document management dashboard
using the Use Code Editor option in the Edit workflow dropdown menu
directly from the workflow builder visual editor using the code icon button in the right-hand navigator panel.
Creating a JSON trigger
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A simpler way to customize a workflow is to add one or JSON triggers to an existing workflow using the trigger editor in workflow builder visual editor.
In the Content Expiry Workflow above, an included JSON trigger can be seen in workflow builder. The trigger listens for the expiry of the final state and sends emails to a number of users and sets a screen message.
The trigger listens for a specific workflow event to occur such as a change of state, and if any set conditions are met, will action a change.
A trigger can be used to action custom email notifications, set an on-screen message notification, transition the workflow to a different state, assign a reviewer, approve or reject an approval
Changes to a workflow bundled with the installation must be saved with a new name. The bundled workflows included on installation of the app cannot be overwritten.