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In space tools Document Control Dashboard a space admin can select a workflow and make it active on all content for the space - the space workflow - using the Manage Workflows option and enable it using a slider to apply the workflow to all the pages and blog posts in the current space.
Choose Space Settings> App links> Comala Document Control to open the space document control dashboard and configure the space workflow.
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For the added space workflow a space admin can configure the workflow to
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An option to Set Parameters is only displayed if the current space workflow is the Content Expiry Workflow or the Quality Management System Workflow. |
The Document Control dashboard also includes utilities to
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The space workflow must be enabled to display the Initialize states, Clear Document Activity and Remove restrictions options. |
Space Document Control dashboard
choose Space settings in the Confluence sidebar
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in Manage pages App links select the Comala Document Control option to open the space workflow configuration
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The Document Control dashboard will display displays the current workflow for the space and the Space Workflow Configuration Settings and Utilities options.
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The Settings option and some Utilities options are only displayed when the space workflow is enabled.
Enabling the space workflow will apply the workflow to all the pages and blog posts in the space. This space workflow overrides any documents in the space with a workflow previously applied individually to the page or blog post.
Change the workflow in the space
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To select a different workflow, simply click the Change Workflow Manage Workflows button.
Choose the workflow you would like to add to the space Document Control dashboard from the Add workflow picker.
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Choose Apply to replace the current space workflow with the workflow chosen in the workflow picker.
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Set Parameters
If the current workflow includes a workflow parameter, a space admin can set the value for the workflow parameter(s) for the currently active workflow using the Set Parameters button.
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The displayed parameters are
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Remove restrictions option is only displayed if the space workflow is enabled |
Utilities
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Reindex Workflows
The option Reindex Workflowsworkflows of imported spaces should be used whenever a space is imported from another cloud space or cloud site.
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As this action cannot be undone, so be careful before choosing the Ok, reindex Workflows button in the confirmation dialog box.
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If the space workflow is disabled, the Reindex Workflowsworkflows of imported spaces option is the only workflow utility displayed. |
Initialize states
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