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Overview
Once the Comala Document Approval App is added to the page, the initial state of the content is considered to be a draft version and will be set by default to content version .
This initial approval workflow state is, by default, the 
Review state.
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Any content that is in the 
Rejected state will also be considered as a draft version.Only the 
Approved state
can be seen by users with View-only permissions for the page.Content in the Approved state is considered as the approved content version. If the content is updated when in the Approved state, the approval workflow transitions to the draft Review state.
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The Comala Document Approval workflow |
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treats the approved version of content differently to draft (non-approved) |
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content versions if the workflow drafts and visibility setting is set to Administrators and Page editors. |
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Choose the ellipsis menu in the workflow popup to view the workflow events and activity for the page. |
Draft content
Content in the Review or the Rejected state is considered to be draft content. By default
users with View-only permission can't see draft content versions - content in either the Review or Rejected state
users with View-only permission will only see the most recently published
version – they can't see draft versions.version (if one has been created)
Users who have Edit or Admin permission can see
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Page sub-title status links
If both approved and draft versions are available, you will see an additional link, in parentheses, on the content byline item:
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You will see similar breadcrumb links if you are viewing the current Rejected state and there is an Approved version:
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the content when it is in either of these two draft states.
If the content has previously been approved, a link to the last approved version is added to the draft state content byline.
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This last approved version has a link back to the current draft version.
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The Approved breadcrumb displayed on this last approved version does not provide access to the approval workflow popup.
The links to the draft/approved content are displayed in the content byline when there is both a draft version and an approved version available, However the content will be in one of the draft workflow approval states.
Approved content
Only the latest approved content can be seen by users with View-only permission for the page. The workflow content byline is not displayed.
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This version will be displayed to a user with View-only permission irrespective of the current approval workflow state for the content.
If the content is currently in the Approved state, a user with edit or admin permission will see the workflow content byline and be able to access the approval workflow popup.
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View-only users will be directed by default to the last approved version of the content.
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If you require fully secure publishing of content, you need to use we recommend using Comala Document Management and space publishing Approval and Comala Publishing to publish content from a source space to a target space to get the full Confluence permissions involved. In Comala Document Approval, View-only users will be directed to the approved version of the content. |
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to manage the content in the published target space. |
User Guide
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