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Comala Document Approval global configuration options, found under the Confluence global administration console.
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From Comala Document Approval v1.11, a global administrator can choose a Document Activity Upgrade option to run pre-upgrade checks to Comala Document Approval 2 (Data Center Only).
Configuration Screen
Choose one of the Edit buttons on the screen to display the configuration options.
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Setting | Options | Notes |
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ConfigurationFor the visibility of approval activity and draft and final content | ||
Approval Activity and Drafts VisibilityWho can see approval activity and unpublished drafts? | Space Administrators and Page Editors | Recommended for most use cases. Unapproved drafts and activity reports will not be visible to users who would otherwise normally be able to view the content only. (Not edit) |
Anybody | Anyone who could normally view the content will be able to view drafts and activity reports. | |
Page Update Reset ApprovalIf an approval (content review) is in progress, what effect does editing the content have? | Reset | Any existing Approve/Reject decisions will be reset. |
Ignore | Existing Approve/Reject decisions will be retained. | |
Published View Macro TransformWhich version of content should the {include} and {excerpt-include} macros show? | Enabled | Recommended in most use cases. Use the approved version if available, otherwise use the latest version. |
Disabled | Show the latest version content, regardless of the approved state version. | |
Document Dashboard Actions ComponentWhether to display the Document Actions Report for the current user on the Confluence dashboard? | Enabled | Show's current user document actions report for pending assigned approvals on the Confluence dashboard. |
Disabled | Document actions report is not displayed on the Confluence dashboard. | |
User OnboardingProvides a user tour and tips for new users | Enabled/Disabled | Default Enabled provides a tour and tips for new users. |
Usage Statistics | ||
Enable Usage Statistics | Checkbox | When enabled, anonymous usage statistics will be sent to Comalatech to help improve the product. |
User Onboarding | ||
Enable onboarding | Checkbox | When enabled introductory information and tips will be shown to new users: User Onboarding. |
SecuritySetting the spaces where page approvals can be added and applied | ||
Space ApprovalsWhich spaces can have space wide approvals enabled. | List of spacekeys Check buttons
| A list of comma-separated space keys. Leave empty for no spaces, or specify If
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Page ApprovalsWhich spaces can use page-level approvals | List of spacekeys Check buttons
| A list of comma-separated space keys. Leave empty for no spaces, or specify If
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Notifications Screen
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Setting | Options | Notes |
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Workflow NotificationsNotifications for given workflow events | ||
Approval - Assignee | Checkbox | Send notification emails to approval assignees when they are assigned an approval on a page. |
Read Confirmation | Checkbox | Send notification to read confirmation assignee(s) for all read confirmation events for a read confirmation added to a page |
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Upgrade Activity
Comala Document Approval 2 is data center only and uses a new, improved capability called Document Activity in place of the Page Activity.
existing spaces with applied workflow (or workflow activity) will need their workflow data upgraded to use the capabilities of document activity
new spaces created after installation of Comala Document Approval 2.0+ (and existing spaces without workflow activity) will automatically use document activity when a workflow is applied
Global administrators can undertake an upgrade check process using the Document Activity Upgrade screen options.
In the Document Activity Upgrade screen choose one or more spaces to run upgrade checks prior to an upgrade to Comala Document Approval 2 (Data Center Only).
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This upgrade check identifies any errors in the existing data prior to the upgrade and provides an estimate of the time for the upgrade on a space-by-space basis.
In Comala Document Approval 2.0 the console is used to run the upgrade and pre-upgrade checks together.
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Upgrading the data requires Comala Document Approval 2.0+ to be installed and Read Only Mode to be enabled in your data center instance. |