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Workflow parameters can be used for example to manage your reviewers or expiry dates for the workflowyour page content.
Where can they be used?
You can use parameter references in the following situations
any macro parameter (including macro bodies, where applicable) which support supports value references
JSON trigger actions that support workflow parameters
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You can create and edit workflow parameters using workflow builder.
Value references (including using another workflow parameter) cannot be used as a value for a workflow parameter.
Example
You can use a user workflow parameter to manage the reviewers for your workflow approvals.
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it has been created with a value that is the users Suni and Matilde
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In the Approval content review, we simply add the name of the workflow parameter as reviewers.
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The workflow parameter name is added enclosed in the @ symbol.
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Once the workflow parameter is added to the workflow, it will appear as an option in the dialog box when typing " |
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@Tea…" |
When the workflow is applied to the content, the value(s) of the @Team_Reviewers@ workflow parameter is added to the workflow popup as the users who must undertake the content review.
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The value of the workflow parameter can be changed in the space settings Document Management dashboard by a space admin using the Set Parameters button.
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The Set Parameters button is only displayed if the displayed workflow in space workflow configuration includes at least one workflow parameter.
Choose Set Parameters to display all workflow parameters in a dialog box.
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The changed value will be used by the workflow when it next encounters the workflow parameter, for example when the workflow is applied to other content across the space.
This allows the same workflow to be used in different spaces with different values for the reviewers for the approval.
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You can add an additional workflow parameter for each different team of reviewers. This allows you to manage your review teams locally changing the values for the workflow parameter (a user type or group type workflow parameter) for each space without the need to create a different workflow for each space. |
If the workflow is added as a page-level workflow to an individual page, the value of the workflow parameter can be edited using the page tools menu option, Manage Workflow Parameters.
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