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Content can be can be moved (transition) from the current workflow state to a destination state using the workflow popup.
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A single workflow state can be set as the final state for the content. The page or blog post in this state is usually your approved content for wider audience consumption.
The available transition from the current state is displayed in the workflow popup.
The transition can be based on one or more user approval decisions (approve/reject). This lets your reviewer(s) focus on the approval decision itself as the state change is configured in, and managed by, the workflow.
You can create a workflow that includes a state transition requiring the user to manually select the destination state using the workflow popup.
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Other transitions can be actioned automatically by the workflow for example
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Transitions can also occur based on other workflow events by editing a workflow to add one or more JSON triggers to a workflow.
A workflow added to a page cannot be edited on the page. A workflow can only be customized by editing a workflow in the space settings Document Management dashboard.
Page editors can view the workflow changes for each page using the Document Activity option from the page tools menu.
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different workflow states and transitions to create different milestones and process routes
expiry due dates for approved content
automatic assignment of users by the workflow to an approval as content reviewers
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Workflow with e-signature authentication for approval reviewers
The Quality Management (QMS) Workflow is one of the workflows available to add and apply to pages and blog posts on installation of Comala Document Management to your Confluence site.
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The e-signature authentication is added to the workflow popup. /wiki/spaces/AWPD/pages/6457528355 E-signature requires the set up and use of a third-party app to create an approval authentication token.
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A new custom workflow can be created or an existing workflow customized using workflow builder or the JSON editor in the space settings Document Management dashboard.