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Overview

Comala Document Management Cloud, /wiki/spaces/CAD/pages/13933903873 or Comala Document Approval can be added to pages in a space configured as a target space for publishing.

Publishing a page to the target space creates a new page version in the target space

  • a page published for the first time to a target space with an active space workflow will have a workflow applied with the page in the initial state of the workflow

  • publishing an existing page will cause the workflow to change only if the current workflow state includes an Updated transition

  • all other target page applied workflow events will not cause any change in the publishing status for the page

The current publishing sync status does not change if the target space workflow

  • changes state (unless caused by an Updated transition)

  • has reviewers assigned/unassigned to an approval

  • has reviewers approve/reject the page

  • state due date expires

Publishing updates will not remove document activity on the target space page.

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Example actions

Example target space page workflow activity and publishing status

1

New page created in source space A named Page and published to target space B

  • the page publishing status is Synced in both the source space and the target space

    Status
    colourGreen
    titlechanged

  • workflow state of newly created target Page in space B is set to initial state of the workflow applied to the target space page. In our example, the Draft state

    Status
    colourGreen
    titlechanged

2

Target space page Page in target space B is submitted for review to workflow state Review

  • Page publishing status does not change (in our example it remains Synced in both spaces)

    Status
    colourBlue
    titleNo Change

  • workflow state of target space page Page is Review

    Status
    colourGreen
    titleChangeD

3

Page in target space B in workflow state Review is approved by one assigned user (out of three assignees)

  • Page publishing status does not change (in our example status Synced in both spaces)

    Status
    colourBlue
    titleNo Change

  • workflow state of target space page Page is Review but popup includes one reviewer with an approval-check mark

    Status
    colourGreen
    titleChanged

4

Edit source space page Page in space A

  • Page publishing status is moved to Out of sync in both spaces

    Status
    colourGreen
    titlechanged

  • workflow state of target space Page remains in the Review state with one approval-check mark

    Status
    colourBlue
    titleNo Change

Publishing change of status does not affect the workflow unless there is a page update on the target space page, for example publishing a page from the source space.

5

Page in target space B in workflow state Review is approved by all assigned reviewers

  • Page publishing status status does not change (in our example it is Out of sync in both spaces as source page was previously edited but not published)

    Status
    colourBlue
    titleNo Change

  • workflow state of target space Page transitions from Review state to Approved state

    Status
    colourGreen
    titlechanged

6

Edit target space page Page in space B in Approved state

  • Page publishing status is changed - moved to Out of sync (f not already in this status) in both spaces

    Status
    colourGreen
    titlechanged

  • Updated transition in the current state at time of publishing will transition workflow - in our example workflow state of target space Page transitions from the Approved to the Draft state

    Status
    colourGreen
    titlechanged

7

Publish source space page Page from space A to target space B

  • Page publishing status changes to Synced in both spaces

    Status
    colourGreen
    titlechanged

  • workflow state of target space Page does not change - in our example remains in Draft state

    Status
    colourBlue
    titleNo change

Publishing is recognized as a page update in the target space, the workflow does not have an Updated transition in the Draft state.

8

Target space page Page in target space B is submitted for review again to workflow state Review

  • Page publishing status does not change (in our example, remains Synced) in both spaces

    Status
    colourBlue
    titleNo change

  • workflow state of target space Page transitions to Review state

    Status
    colourGreen
    titlechanged

9

Edit source space page Page in space A

  • Page publishing status changes to Out of Sync in both spaces

    Status
    colourGreen
    titlechanged

  • workflow state of target space Page does not change - in our example remains in the Review state

    Status
    colourBlue
    titleNo change

10

Publish source space page Page from space A to target space B

  • Page publishing status changes to Synced in both spaces

    Status
    colourGreen
    titlechanged

  • Updated transition in the current state at time of publishing will transition workflow - in our example, workflow state of target space Page transitions from Review state to Draft state

    Status
    colourGreen
    titlechanged

Publishing is recognized as a page update in the target space, the workflow has an Updated transition in the Review state that listens for this event and transitions the workflow.

Publishing the source space page only causes a change in the workflow applied to a target space page when the current applied workflow state includes an Updated transition.

In our example

...

above, only the Review state and the Approved state

...

Changes in the applied workflow do not change the current publishing sync status

...

changing state

...

assigning/unassigning reviewers

...

approving/rejecting the page

...

have an Updated transition.

Related pages

A Comala workflow can be applied in the source space and can be used together with Comala Publishing to publish pages using a workflow event - on transition to the final state or on a workflow trigger event.

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