Page Comparison

Overview

Comala Document Management Cloud, /wiki/spaces/CAD/pages/13933903873 or Comala Document Approval can be added to pages in a space configured as a target space for publishing.

Publishing a page to the target space creates a new page version in the target space

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has a workflow applied (this can be a workflow from any of the three Comala Document Management family of apps)

The following custom workflow (created in Comala Document Management) is enabled at space level.

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When publishing a page from space A to space B, we are initialising the state of the target page to the initial state of the workflow applied to that target page.

For each subsequent publishing of a source page, the workflow state of the target page will remain as it was when publishingfirst published, unless the current workflow state at the time of the publishing action has an Updated transition.

In our example workflow the Review state and the Approved state each have an Updated transition.

ActionExample actions

Target Example target space page workflow activity and publishing status

New page created in source space A named Page and published to target space B

the page publishing status is Synced in both the source space and the target space
Status
colour Green
title changed
workflow state of newly created target Page in space B is set to initial state of the workflow applied to the target space page. In our example, the Draft state
Status
colour Green
title changed

Image Removed

Image Added

Target space page Page in target space B is submitted for review to workflow state Review

Page publishing status does not change (in our example it remains Synced in both spaces)
Status
colour Blue
title No Change
workflow state of target space page Page is Review (with one approval-check mark)
Status
colour BlueGreen
title No ChangeChangeD

Image Removed

Image Added

Target space page Page in target space B in workflow state Review is approved by one assigned user (out of three assignees)

Page publishing status remains does not change (in our example status Synced in both spaces)
Status
colour Blue
title No Change
workflow state of target space page Page is Review but popup includes one reviewer with one an approval-check mark
Status
colour BlueGreen
title No ChangeChanged

Edit source space page Page in space A

Page publishing status is moved to Out of sync in both spaces
Status
colour Green
title changed
workflow state of target space Page remains in the Review state with one approval-check mark
Status
colour Blue
title No Change

Publishing change of status does not affect the workflow unless there is a page update on the target space page, for example publishing a page from the source space.

Page in target space B in workflow state Review is approved by all assigned reviewers

Page publishing status status does not change (in our example it is Out of sync in both spaces as source page was previously edited but not published)
Status
colour Blue
title No Change
workflow state of target space Page transitions from Review state to Approved state
Status
colour Green
title changed

Edit target space page Page in space B in Approved state

Page publishing status is changed - moved to Out of sync (f not already in this status) in both spaces
Status
colour Green
title changed
Updated transition in the current state at time of publishing will transition workflow - in our example workflow state of target space Page transitions from the Approved to the Draft state
Status
colour Green
title changed

Publish source space page Page from space A to target space B

Page publishing status changes to Synced in both spaces
Status
colour Green
title changed
workflow state of target space Page does not change - in our example remains in Draft state
Status
colour Blue
title No change

Publishing is recognized as a page update in the target space, the workflow does not have an Updated transition in the Draft state.

Target space page Page in target space B is submitted for review again to workflow state Review

Page publishing status does not change (in our example, remains Synced) in both spaces
Status
colour Blue
title No change
workflow state of target space Page transitions to Review state
Status
colour Green
title changed

Edit source space page Page in space A

Page publishing status changes to Out of Sync in both spaces
Status
colour Green
title changed
workflow state of target space Page does not change - in our example remains in the Review state
Status
colour Blue
title No change

Publish source space page Page from space A to target space B

Page publishing status changes to Synced in both spaces
Status
colour Green
title changed
Updated transition in the current state at time of publishing will transition workflow - in our example, workflow state of target space Page transitions from Review state to Draft state
Status
colour Green
title changed

Publishing is recognized as a page update in the target space, the workflow has an Updated transition in the Review state that listens for this event and transitions the workflow.

Publishing the target source space page only causes a change in the workflow applied to a target space page when the current applied workflow state includes an Updated transition. In our example this is the Review state and the Approved state

Changes in the applied workflow do not change the current publishing sync status

changing state
assigning/unassigning reviewers
approving/rejecting the page
expiry of workflow state

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Versions Compared

Old Version 2

New Version 3

Key

Overview