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The simple workflow in the diagram above consists of two states: Review and Approved.
On the page editors can view the current page progress with an added workflow byline and manage the approval process using the workflow popup.
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The workflow allows you to:
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Content can be can be moved (transition) from the current workflow state to a destination state using the workflow popup
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A single workflow state can be set as the final state for the content. The page or blog post in this state is usually your approved content for wider audience consumption.
The available transition from the current state is displayed in the workflow popup.
The transition can be based on one or more user approval decisions (approve/reject). This lets your reviewer(s) focus on the approval decision itself as the state change is configured in, and managed by, the workflow.
You can create a workflow that includes a state transition requiring the user to manually select the destination state using the workflow popup.
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Other transitions can be actioned automatically by the workflow for example
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Transitions can also occur based on other workflow events by editing a workflow to add one or more JSON triggers to a workflow.
A workflow added to a page cannot be edited on the page. A workflow can only be customized by editing a workflow in the space settings Document Management dashboard.
Page editors can view the workflow changes for each page using the Document Activity option from the page tools menu.
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The Document Activity option is displayed in the page tools menu only when a workflow is active on the page.
Comala Document Management workflows
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space settings Document Management dashboard (if you are a space administrator)
A space administrator can track the workflow activity on pages and blog posts in the space using the Document Report option in the Confluence side bar menu.
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Space workflows
A space admin can add and apply a workflow to all content in the space using the space settings Document Management dashboard.
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