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Workflow History

To view the record of who has approved or rejected the current document select Workflow History from the page tools menu (ellipsis menu).

All approvals and rejections together with comments and expirations will be recorded in the document workflow history.



Info

If a user has been disabled or deleted the workflow history will display the users username and the default avatar. The username name is the stored user display name for the instance.


The current Workflow History 

is also added as a file attachment to the document.

To view or download the file

use

can also be viewed by

  • choosing the page tools menu
to open
  •  Attachments
 for the document
  •  option
  • choose the added 
Workflow
  • Document Report
 tab
  •  tab


The Document Report tab will not be displayed if there is no active workflow on the content and workflow history was removed/no workflow had been previously applied.

If there is no active workflow on the content but workflow history was retained the page tools

option for workflow history

 Workflow History option will not be available

the

but any previous workflow history

will be retained as an attachment

No attachment will be listed if there is no active workflow on the content and workflow history was removedcan still be viewed in this Document Report tab after opening the page tools menu Attachments option.

(star) A user with edit or admin permission can clear the workflow history for a page by deleting the Workflow History attachment.

(info) A space admin can choose to remove workflow history for all content in the space using the Clear workflow history option in the space settings Document Control dashboard.

Document Control Workflow Report for the space

To see a report for the entire space choose the Workflow Report link on the left sidebar. This space report can be filtered by the current status or by approvals that are assigned to you as the current user.

My Pending Approvals

You can see the approvals that are assigned to you in the current space in the workflow report.


If there are multiple approvals in a state the reviewer avatars are replaced by the named approval avatar. Choose the approval avatar to view the assigned reviewers for an approval.



When there are multiple approvers assigned choose a reviewer to view details of all the reviewers for the approval.



The approver list is read-only. You can sort and filter the display.

You can also use a search filter on the Confluence search to find pages that are assigned to a specific person (see below).

Confluence Search Filters for workflow macros

Confluence provides some macros that support CQL filters, like the Content by label macro or the Page properties report macro. Comala Document Management adds a filter for "Workflow state".

REST API CQL fields

If you are searching with your own app using the Confluence REST API the following field names should be used.

FieldField name
Workflow statecw_state
Assigned approvercw_approver

!NB cw_state search is case sensitive

Code Block
linenumberstrue
cql=cw_approver="John" and cw_state="Approved"