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- initialize the states for the active space workflow
- clear workflow history
- reindex workflows after migration or the import of a space
- set the removal of all view and edit restrictions when the content transitions to the final state in the workflow
- set the values for any workflow parameters in the current active workflow such as the Expiration parameter in the Content Expiry Workflow
A space admin can also Back up workflow history before changing from one Comala Document Management Family app to another
Space Document Control dashboard
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The Document Control dashboard will display the current workflow for the space.
Change the workflow in the space
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Otherwise, Comala Document Control workflows may not work on the added pages after the import/migration has been completed and workflow history may display document states as 'not initialized'.
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When changing from one Comalatech app to another app in the Comala Document Management family of apps for Cloud, for example from Comala Document Control to Comala Document Management, workflow history is not retained.
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You must Back up the workflow history for each space to prevent data loss before removing the current Comalatech app and load this backup after installing the new app.
The date and time and the user who created the last backup will be added next to the Back up button in the space Document Control dashboard.
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The workflow history is exported and added as a file attached to the space content.
Choose Load to import a backup workflow history to the content.
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The Last import details are appended next to the Back up button in the Document Control dashboard.
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